Working with a Virtual Assistant can save you time and money. Many busy executives like the idea of having a Virtual Assistant but are not quite sure what a Virtual Assistant can do for them.
Simply put, a Virtual Assistant can do any task that does not require their physical presence in your office. So, while you may still have to water your own plants, there are many tasks a Virtual Assistant can help you get done.
Let’s start with an easy one, a Virtual Assistant can help you by doing research. Common requests include helping to find blog topics or researching industry information to help identify trends by finding information on corporate websites, and exploring new products. Perhaps your Virtual Assistant can assist you with connecting with new business contacts.
If you like, your Virtual Assistant can book your travel for you. Just be sure to pass on any frequent flyer account numbers and travel preferences (do you only want window seats? prefer a room next to an exit door?) along with payment information (and that personal information that that TSA mandates be available when you book travel and be sure that your assistant knows the full legal name on your ID. You don’t want to get to the airport with the ticket in the name of Chuck Brown if your license says Charles S. Brown, III on it!) If you aren’t quite ready to let someone else book your travel, you could still have your Virtual Assistant find the best flights and best hotel deals.
How many hours a day do you spend on E-mail? Could you be making better use of that time? To keep you from wasting time in your email inbox, a Virtual Assistant can filter your most important emails and respond to the rest on your behalf. E-mail management is easy to do remotely, but you will need to provide guidance on how to pick out key emails and ask the assistant to copy you before sending out any responses to reduce the risk of errors when you start. In a short time, your assistant will learn what you need to handle and will handle the rest for you.
Another excellent task, especially with the holidays upon us, is managing social tasks such as sending cards or ordering gifts for key colleagues and clients. A Virtual Assistant can also help you with organizing your contacts so you will have a good mailing list to work from when you need to send correspondence.
These are just a few of the things a Virtual Assistant can do for you. We’ll explore more in future posts!